Tips for publishing
As an institutional repository of the HafenCity University Hamburg (HCU), repOS offers all members and affiliates of the university the organizational and technical framework for the electronic publication of research results in compliance with quality standards in open access. This includes not only text publications such as journal articles or monographs, but also research data, for example primary data or digital images of research objects.
The electronic publications are given persistent identifiers (DOI & URN) and are referenced and findable via national and international library catalogues and search engines. repOS guarantees long-term archiving and availability of the published content for at least ten years.
The documents published here include
- research data
- publications with scientific content, such as journal articles (including pre- and postprints), monographs, parts of monographs, research reports or conference proceedings,
- publications whose release is prescribed by examination regulations (dissertations and habilitations),
- final theses of HCU students, if the thesis has been recommended for publication by the supervisor.
- It is intended for distribution to the public.
- It is not provided with security and functional restrictions.
- It is not a dynamic document. If changes are necessary, the modified electronic document is saved as a new publication.
Copyright and usage rights
The protection of copyrights, exploitation and usage rights of third parties to the content to be published as well as compliance with data protection and personal rights are the responsibility of the authors or the editors of an electronic publication.
The copyrights and rights of use are regulated in a publishing contract (Contract on the publication of a digital publication / Contract on the first publication of a dissertation or habilitation). In the case of initial publication on repOS, HafenCity University is permanently granted the simple right to reproduce and make publicly available the electronic publication by the authors. The authors' copyrights to their content are preserved. Publication on the publication server does not prevent further publication in specialist journals or monographs or on other servers. Authors are recommended to use Creative Commons licenses to regulate the rights of use of their content.
In accordance with the recommendations of the Science Council, all researchers and students of the HCU are advised to secure a corresponding further right of use when concluding publishing agreements and to make the content they publish available additionally as a secondary publication (so-called "postprint version") - possibly after a embargo period - on repOS. In the case of secondary publications, the duration of the embargo shall be governed by the applicable legal provisions (Zweitveröffentlichungsrecht, §38(4) UrhG) and/or any existing publishing or licensing agreements (see therefore the SHERPA/RoMEO list).
When submitting research data to the research department for publication on repOS, researchers are responsible for ensuring that they own or have obtained the necessary rights and permissions to disseminate the data. Persons who re-use or redistribute the research data stored in repOS are requested to observe and comply with the copyright and licensing regulations applicable to such data.
Special requirements for the publication of student works
In order to ensure efficient quality assurance, the consent of the respective supervisor by signing the publication contract for electronic storage of student work is mandatory. The publication contract must be submitted to the library together with the work. For student works there is the possibility to release them with restricted access only within the HCU network.
If the graduate has granted a third party (e.g. a company) an exclusive right of use for the work, the work may not be published through the library, exploited by the university or made generally accessible.
Further details can be found in the repOS guidelines.